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How Does Email Hosting Work?

In this article you will learn about Ė

  • Email Hosting
  • How email hosting services work
  • Why your business needs email hosting service
  • Complimentary services offered by email hosting provider

Email hosting is nothing but the hosting solution which runs email servers. So, when you own domain names and you wish to have email services for that domain name, it is expected that you will sign up for email hosting solutions. Email hosting is therefore an Internet hosting service that can lease out mail servers and it will also run these mail servers on your behalf. They are professional services and premium services; as such, they are quite different from free email hosting sites like Google or Yahoo.

Why Do You Need Email Hosting Services?

When you search for email hosting services, you will find those which will cater to the high-end users like the high-traffic SMBs which need to have distinct domain names to give their businesses an edge over the others. In a typical business email address which is hosted by a professional email hosting company, you will find your username followed by the company name or brand name. Larger businesses however typically have their individual mail servers and these do not depend on email hosting services.

What Solutions Do Email Hosting Services Offer?

- Advanced Features: When you sign up for email hosting services you can get much advanced solutions as compared to solutions which free email hosting companies can offer you. The email hosting provider will manage your domain name and it will deploy security and authentication measures like replication, filtering and rerouting. Different providers are going to offer you different types of services and technologies depending on the populations they are targeting. So, you will find some email hosting services more focused on security measures while there are some which are more focused on email management and email filtering.

- Custom Applications: When you choose free web mail services these are usually the basic POP3 emails but professional email hosting services will use custom open source applications such as Round Cube or Squirrel Mail. You can get email hosting solutions from most web hosts too but these will usually offer only the basic email hosting features such as the basic protection against viruses and spam mails. Moreover, many of these providers may be ad-supported. When you run a small business or medium sized business, you will perhaps not be keen to use such free email hosting services or solutions from web hosting providers as their features are much inferior to those offered by professional email hosting companies.

- Mobile Accessibility: When you sign up with professional email hosting service providers you can be relieved because they will take care of everything for you. You can focus better on your business matters. They will provide a comprehensive set of rich features like unlimited forwarders, unlimited aliases, large attachments, auto-responders, mailing lists, blacklists and white lists, archiving and backups, contacts sharing and management, folder management etc. You can even access your mails from anywhere using any kind of device, whether it is a laptop or smartphone.

- Cost-Effectiveness: The best part about choosing professional email hosting is that they are very affordable. There is no more the need to maintain and run in-house servers for emails, or hire special IT staff to manage such email servers. 

How to choose the right email hosting for your business?

  • You will get free email service
  • Storage space will be limited
  • You will get generic email address which might look unprofessional to clients

For small price you can get quality email hosting service which Ė

  • Will accommodate more emails
  • Will entail your company name, thus making it sound more professional.
  • Will help you gain more attention and convey your image as the rightful representative of the company.¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬† ¬†Kinds of email-hosting options-¬†

    Now when you are all are known to¬†what is email hosting¬†and¬†how does email hosting works, the time has come to know the options through which email hosting can be carried out. So without wasting any further time letís get to know of these options-¬†

    a.     Online Archiving- Online archiving is an option for email hosting through which you get complete access to all the historical records. These records are very important for continuous business communication. There are email hosting providers like CloudOye who promise backups as old as 10 years. 

    b.     Multiple mailboxes- when the business starts to grow it cannot survive on a limited mailbox option. Situations like these call for business email hosting options. Demanding email hosting providers will never restrict you in terms of the number of mailboxes and will make sure that all your business operations with optimum efficiency. 

    c.      Mailbox storage- It is equally important to keep an eye on the mailbox size limits of the email hosting services. They should provide large mailbox storage deals to support all your business needs and provides an ample amount of room space to grow.                                                                                                                                                                         CloudOYE is a leading cloud computing solutions on Cloud Server Hosting & Dedicated Servers Hosting. Call our technical experts at 1800 212 2022 or mail us at

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